cosmosprojectscope.pdf

Running Head: SCOPE

SCOPE

PM-FPX5018: Project Management Foundations

11 June 2021

SCOPE 2

The projects’ scope is founded on tasks that are aimed at establishing widget management

systems. The project showcases elements that are in as well as out of scope. The aspects within

the scope entail the acquisition of cloud systems and installing them in the firm. The evident out-

of-scope facets are actual reduction of firm costs and reduced operational price. These elements

can only be arrived at or realized once the project’s scope is completed. The core objective is to

manage the widget, which has increasing importance. The project is seeking to achieve cost

reduction by acquiring reliable widget management systems. The other goal is to achieve a better

usage of modern operational technologies. Another vital objective is reducing operating costs

due to the cloud-based system’s efficiency (Institute, 2019). The project will involve sourcing

and installing cloud systems in the firm. The project managers will oversee all operations to

ensure that the project gets completed successfully. The project will require several weeks to

complete. The tasks involved are the conception of the idea, planning, execution, monitoring,

and closure. The cloud systems will be tested to confirm their efficiency before the project’s

closure. There are a few limitations that may face the company. During project execution,

restrictions such as cost and quality are likely to emerge. Expenses on cloud hardware and

software, and other resources may increase, hence affecting the entire project. Cases of poor-

quality resources, especially labor and materials, can affect the project adversely. Risks and time

inadequacy are evident constraints that will affect the project. As such, the project managers can

avoid risks and ensure that project teams observe the stipulated timelines.

SCOPE 3

Assumptions

The cloud-based system will bring forth positive results. Apart from eliminating high

operational costs, it will improve efficiency. Although the expenses required to support the cloud

will be increased, the benefits will be more once the project lapses. The firm’s clientele will

enjoy affordable and high-quality services. To be precise, the operational facility will operate

better compared to the period before cloud-based systems. The improvements will facilitate

client satisfaction, an aspect that will enhance competitiveness in the operative sector. The firm

will not incur high operational costs in the future after taking the technological path.

Project Phases

The project will involve five main phases. They entail initiation, planning, execution,

monitoring and control, and closure. As the first stage, project initiation involves examining a

project’s value and feasibility. The managers will employ feasibility studies and business case

documents to proceed with initiation. Project planning occurs after a project has been approved.

In planning, project managers will capitalize on acquiring resources, finances, and the relevant

materials (Lock, 2017). The project execution phase involves building deliverables that meet the

customers’ needs. The core tasks at this phase are keeping team members focused and allocated

resources accordingly. The fourth phase is project monitoring, which involves matching

performance with the expected goals. It is vital to examine variations from the indicated costs

and times. This approach will keep the project running smoothly without any hurdles. Project

closure is the final phase, which terminates the project after realizing the desired goals. The

teams handling the project will close it after delivering the cloud-based system to the firm.

SCOPE 4

Timelines

The project’s tasks are well-planned to facilitate its execution and achievement of results.

The conception will take place in four days. This period is enough for the project managers and

stakeholders to recognize the essence of cloud systems (Institute, 2019). With specialists in

place, it will only take three days to plan the project. Three days are adequate since the firm is in

dire need of reducing its costs. The execution will take a whole week to allow proper system

installation and examinations. The closure will occur three days after implementation to enable

the firm to observe its response to the cost factor.

Tasks/Date 15th-19 Feb 2020 20th-23th Feb

2020

25th-2nd March

2020

5th March 2020

Conception X

Planning X

Execution X

Monitoring ✓ X

Closure X

SCOPE 5

References

Institute, P. M. (2019). A Guide to the Project Management Body of Knowledge (PMBOK(R)

Guide-Sixth Edition. Chicago: Project Management Institute.

Project Management Institute,, & Project Management Institute,. (2017). A guide to the project

management body of knowledge (PMBOK guide).

Lock, D. (2017). The essentials of project management. Burlington, VT: Ashgate Pub.