Internally Consistent Job Structures

Section 1: Internally Consistent Job Structures

Creating Job Descriptions

Administrative Assistant

Job Summary: Performs routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Duties: Should possess strong multi-tasking abilities, exemplary interpersonal skills, and the ability to work in a dynamic environment which thrives on change.

Worker Specifications: Should possess at least a high school diploma, with some college experience preferred. Experience working in the recording or technology industry is highly desired.

 

Executive Assistant

Job Summary: Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Duties: Manage and maintain executive schedules. Prepare invoices, reports, memos, letter, financial statements, and other documents using advanced statistical software. Coordinate and direct office services.

Worker Specifications: A college degree is preferred and at least five years of experience working in a similar capacity.

Market Research Analyst

Job Summary: Collects information to determine potential sales of a commodity, or plan a marketing or advertising campaign and reports to the director of market analysis. May apply search marketing tactics, analyze web metrics, and develop recommendations to improve ranking criteria and penetration tot target markets.

Duties: Collects and analyzes data on customer demographics, preferences, needs, and buying habits to identify potential markets and factors affecting e-sonic product demand.

Worker Specifications: Must possess strong research analytical, and interpersonal skills. Requires at least four-year college degree in a business related discipline.

 

Marketing Director

Job Summary: Develop pricing strategies to maximize the firm’s profits or market share while ensuring the firm’s customers are satisfied. Oversee product development or monitor trends that indicate the need for new products and services.

Duties: Formulates, directs, and coordinates marketing activities to promote products or services. Uses insight from the creative and copy writing staff to design overall marketing strategy.

Worker Specifications: Requires an MBA with at least 10 years of related experience.

 

Creating Job Structures

Administrative Marketing
Executive Assistant Marketing Director
Administrative Assistant Market Research Analyst

 

Building A Point Evaluation Method

  1. Benchmark Jobs

Administrative Assistant: Secretaries and Administrative Assistants, Except Legal, Medical, and

Executive

Executive Assistant: Executive Secretaries and Administrative Assistants

Marketing Director: Marketing Managers

Market Research Analyst: Marketing Research Analysts and Marketing Specialists

  1. Compensable Factors Based Upon Benchmark Jobs
Knowledge Skills Abilities
Administrative and management knowledge (universal) Time management skills

(universal)

Writing ability (universal)
Computer application knowledge (universal)   Financial analysis ability (e-sonic specific, not universal)

 

  1. Defining Factor Degree Statements

Degree Statement Level

Compensable Factor 1 2 3 4 5
Administrative and Management Knowledge x x x x x
Computer Application Knowledge x x x x  
Time Management Skills x x x    
Writing Ability x x x x x
Financial Analysis Ability x x x x  

 

  1. Determining the Weights for Each Compensable Factor

                                                                      Administrative             Marketing

Compensable Factor Relative Percentage Value Relative Percentage Value
Administrative and Management Knowledge 35% 45%
Computer Application Knowledge 25% 35%
Time Management Skills 20% 20%
Writing Ability 15% 20%
Financial Analysis Ability 10% 15%

 

  1. Calculating the Point Values for E-sonic Jobs
Administrative Marketing
Executive Assistant

(1312.5)

Marketing Director

(1687.5)

Administrative Assistant I

(550)

Market Research Analyst

(887.5)

 

(See calculations in the attached Excel Spreadsheet)

 

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