Term12Milestone4.docx

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Milestone 4

Student’s Name
University Affiliation
Southern New Hampshire University

Milestone 4

Description of the Initiative Evaluation Plan

Initiative evaluation involves systematic mechanisms for gathering, reviewing, and utilizing information to answer questions concerning the initiative, policies, and programs, specifically about their effectiveness and efficiency. Initiative evaluation can entail both qualitative as well as qualitative techniques of social research. The initiative evaluation plan also contains the intended use of the evaluation outcomes for the program enhancement and decision making. The evaluation plan serves to clarify the initiative’s purpose and expected results (Dudley, 2020). The evaluation plan provides the direction that the monitoring should take based on the initiative priorities, the available resources, time, and skills required to complete the evaluation.
The initiative will have a well-documented plan to foster transparency as well as ensure that stakeholders are on a similar page with concerns about the purpose, use, and also the beneficiaries of the evaluation outcomes. Utilization of the evaluation outcomes is not a thing that can be wished when implementing an initiative. Instead, it must be planned, directed, and ensured to have intentions (Dudley, 2020). The evaluation plan for this initiative will have many benefits, including facilitating the capacity to establish strong connections with partners and stakeholders. The program is also essential for creating the initiative transparency to the stakeholders and decision-makers. The plan also serves as advocacy means for evaluation resources based on negotiated priorities. The procedure for evaluation initiative is also critical for helping in identifying whether there are enough intervention resources and time to realize the desired evaluation exercises and provide answers to prioritize evaluation questions.
When developing the plan for evaluating the initiative targeting to promote health and wellbeing in the community, the key steps must be to develop an effective strategy. The key steps to be followed when creating the evaluation plan differ depending on the project type to be evaluated. The first step entails engaging the stakeholders. When finding the purpose of the evaluation procedures, it is crucial to determine its purpose and the stakeholders involved in the implementation process of the intervention. Identifying the purpose of the evaluation process and stakeholders involved is critical because the two components serve as the basis for evaluation planning, target, design, and comprehension of the outcomes. Stakeholders’ engagement is necessary to enable the support of the evaluation process. Involving stakeholders in the evaluation process can have many advantages. Stakeholders comprise the people who use the evaluation outcomes, support and keep the initiative or those impacted by the intervention activities or evaluation outcomes.
Involving stakeholders in the evaluation process will help in the determination and prioritizing of fundamental evaluation questions. Stakeholders are essential in the pre-test data-gathering instruments and the implementation of the evaluation activity. When the stakeholders are involved in the evaluation process escalates the credibility of review and interpretation of the evaluation information. The second step of the evaluation process entails the description of the initiative. Report of the initiative clarifies the purpose of the program, phases of development, activities, the capacity of the initiative to enhance health, and execution context. The collaborative comprehending of the initiative and what the evaluation can do and cannot provide is critical to evaluating the evaluation exercise and the assessment outcomes.
The third step in the evaluation plan of the initiative entails focusing on the evaluation process. The amount of information gathers concerning the industry is potentially limitless. The evaluation process is always restrained by the figure of question that can be realistically asked answered with quality, the mechanisms that can be utilized, the feasibility of the data gathering, and the available resources. Developing the focus of the evaluation starts with identifying the primary purpose of the evaluation process. The third step is the most interactive phase developing the evaluation process and reviewing steps one and two for improving the plan and decision-making process. The fourth stage of the evaluation process involves gathering credible evidence. This phase of the procedure entails selecting appropriates techniques that fit the evaluation questions chosen.
The appropriate techniques guide the evaluation strategy, and evaluation is sometimes forced to fit the method. The fifth step is of the evaluation process involves planning for conclusions. The phase entails reviewing the information gathered, interpreting and designing decisions from initiative information. The stage is required to turn the data collected into meaningful, valuable, and reachable data. The last phase of the evaluation process involves planning for disseminating and sharing the lessons learned. The previous step entails utilizing the results from the evaluation process to share the lesson learned, communication, and dissemination of the outcomes.

How success will be measured

Measuring the initiative’s success is one of the critical steps for implanting the project that will benefit the targeted audience population. Measuring success involves various steps for capturing the needed information (Davis, 2017). The first step for measuring the success initiative is the schedule. The success of the intervention is measured by whether or not it was implemented within the original timelines (Davis, 2017). Skilled program managers know how hard it is critical to implement the initiative on the set timeline. However, it is possible when the managers continuously evaluate the progress made. To ensure that the industry stays on schedule, the evaluation of the program must be done periodically after every implementation phase.
The second step for measuring success is quality. The end of the project phase is an appropriate time for quality analysis. The purpose of the quality analysis is to measure whether the initiative is successful and evaluate if what is being conducted meets the levels set out in the quality plan. Measuring success also entails cost analysis, which is critical for comparing the current actual spending corresponding to the set budget. The successful initiative is consistently implemented within the budget allocated for the activities. The success of the industry is also measured through the level of stakeholders’ satisfaction. The projects are implemented within the set schedule, time, and cost, and the anticipated quality will satisfy the stakeholders. They may pledge for the further support of the initiative (Davis, 2017). Therefore, when measuring the industry’s success, it is essential to find out how they feel about the intervention and what they feel can be done differently. The last stage for measuring the success of the initiative entails reviewing performance to the business case. During the phase to find out the level of success of the intervention, it is essential to review back business case and see what was initially agreed upon.

How failure will be measured

The process of measuring the project’s failure will entail measuring the level of executives’ and stakeholders’ engagement. Reduced stakeholders’ meeting signals the collapse of the project. The initiative’s loss will be measured by monitoring the communication across the organization and within its functional departments. The failure of the industry will be measured by the lack of team interest and involvement. Team engagement is very critical for the success of the project.

At what Intervals the Measurement will be taken

The measurement of the success and failure of the initiative will be taken periodically, particularly after every implementation phase. Measuring each stage of initiative implementation is essential because it ensures the implementation process takes place within the scheduled time and with the initially allocated resources.

Impact of the Initiative on Institution Stakeholders, including Student Population

During the implementation process of the initiative, the student population audience makes a resolution that they will be engaging in regular exercise and watching diet to promote their general health and wellbeing. The long-term impact of this outcome is that there will be robust development in mental and physical development for the student population. The stakeholders’ participants pledge to support the students’ initiative targeting the promotion of health, which will increase awareness on the rise of public health programs within the schools and around the community at large.

Communication Plan for the Initiative

The communication plan for the initiative will identify how essential information will be conveyed to the stakeholders through the projects. The communication plan of the industry will determine the people responsible for receiving the communication how these people will receive it. The program also outlines when they will receive the information and how intervals of the contact. The initiative communication plan has the primary function of keeping track of the project. Creating the communication plan follows specific guidelines and for effective delivery of the information.
When formulating the communication plan, the first step will involve choosing the appropriate format. Selecting a platform where it will be easy to collect feedback for the communication plan and share or store the schedule for the team and stakeholders to refer to (Zakia & Marsidin 2020). The second step when developing the communication plan will involve setting the communication goal. The communication plan of the initiative will be guided by the goals the industry is planning to realize. The third step when developing the commination plan for the initiative will involve the identification of the stakeholders. The stakeholders are an essential component in the initial communication plan because they communicate throughout the project and want feedback from the initiative’s progress. The fourth step when creating the communication plan will entail the identification of mechanisms of communication. The purpose of the communication plan is to get the appropriate information so long with listing the stakeholders will be communicated to. The last procedure for developing the communication for the initiative is determining the person responsible for communication updates. The initiative manager will be accountable for identifying the people for sending and receiving the information in the organization.

Key Audience

The key audience for the communication process will be the stakeholders, employees of the organization, and the beneficiaries of the project outcomes. The community and the local authorities also form the key audiences for the communication process of the initiative. Frequency of communication

Communication will always be conducted daily within the organization. The stakeholders’ contact will be shown after every implementation phase of the initiative. Other key audience communication will be conducted on a need basis.

How Stakeholders Inputs will be Gathered

The communication plan will outline the process of gathering stakeholders’ inputs. Some of the ways stakeholders’ inputs will include small group facilitated workshops which will happen in person. When in-person communication is not possible, stakeholders’ engagement will be gathered through conference call interviews. Other mechanisms for collecting the stakeholders’ input will include focused groups discussion and online surveys.

References

Davis, K. (2017). An empirical investigation into different stakeholder groups perception of project success. International Journal of Project Management, 35(4), 604-617.
Dudley, J. R. (2020). Social work evaluation: Enhancing what we do. Oxford University Press, USA.
Zakia, R., & Marsidin, S. (2020, December). Reflection of Leadership Organization Communication. In 2nd International Conference Innovation in Education (ICoIE 2020) (pp. 76-80). Atlantis Press.